The Executive Assistant provides high-level administrative and operational support to owners, executive leadership and the property management team. This position serves as a key administrative resource, coordinating communications, schedules, documentation, property-management activities, employee-related administrative tasks, and special projects.

The ideal candidate is highly organized, professional, detail-oriented, proactive, and able to manage multiple priorities while maintaining confidentiality. Property management, real estate, accounting, or office management experience is preferred.

Position Summary:

Manage calendars, communications, reports, and confidential information. Travel & Event Coordination: Arrange travel and company events.
Project Management: Track projects and deadlines.
Meeting Administration: Prepare agendas, record notes, and manage follow-up.
Financial Support: Process expenses and invoices.
Relationship Management: Serve as a professional point of contact between ownership and leadership and select vendors.
Provide administrative support between the owner and the executive team and property managers.
Manage calendars, meetings, appointments, and deadlines.
Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
Organize and maintain electronic and physical files.
Prepare meeting agendas, notes, and follow-up items.
Monitor deadlines and follow up on outstanding items.
Handle confidential and sensitive company and employee information appropriately.
Assist with special projects and assignments as directed by ownership.
Assist wit day to day operational support and purchases
Maintain contact list for vendors, properties, staff etc
Assist and maintain monthly reports and documentation
Serve as a professional point of contact for owners, and other business contacts.
Answer and direct telephone calls and correspondence.
Respond to routine inquiries and escalate issues to the appropriate manager.
Maintain professional and timely communication with internal and external contacts.
Represent the company professionally in all communications.

Qualifications:

2–5 years of administrative, executive assistant, property management, real estate, or office management experience preferred.
Property management experience is strongly preferred.
Strong knowledge of Microsoft Office, particularly Outlook, Word, and Excel.
Experience with property management software or similar systems is preferred.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Ability to prioritize multiple projects and deadlines.
Strong attention to detail and accuracy.
Ability to work independently and exercise good judgment.
Ability to maintain confidentiality.
Professional demeanor and strong customer-service skills.

Competitive salary commensurate with experience, plus a full benefits package including health benefits, PTO, and paid holidays.

Megan Properties Management

Executive Assistant

About the Job